Running an event is a lot of work, which is why most people don’t do it very often. It takes time to organize and plan the event, so most people are left with no choice but to hire professional services or volunteers to help them out. How to launch a community around your event.
There are many ways to launch a community around your event through social media, word-of-mouth, flyers, etc. But one of the best free tools for events is having your separate website. This article will talk about some reasons you should have your event’s site set up already!
I’ll also go into more detail about how to start building your event site now so that you can begin hosting events soon. These steps will not require too much money or expertise, making this project accessible to anyone!
Why You Should Have An Events Site
Having your event site allows you to create an online presence that is uniquely yours. This is powerful because you get to use the style and features that match what you like and contribute whatever content and messages speak to you.
As mentioned before, it is free to host an event site at WordPress.com, so there is no cost to start on your domain.
Buy advertising on sites that people would find your event on
Advertising on other sites is one of the best ways to get more attendees for your event. By buying ads where users are already spending time, you make your event more relevant to them!
Most big events have their social media accounts now, so it’s easy to advertise on those. But what if there was another way?
A way to promote your event that doesn’t cost a lot but is much better than just posting on all of these accounts directly?
What if we told you that you could create an account on almost any site and then use that to promote your event? You wouldn’t even need to be signed in to use the service!
We’ll show you how to do this here for free. It’s called influencer marketing and it’s worth trying out. Even if you don’t want to invest heavily in it yet, you can still test the services out to see which ones work for you.
Influencer marketing isn’t new, but it’s becoming increasingly popular as people start realizing its potential. Many large companies begin life by investing in this technique before moving on to bigger and better things.
Tell everyone about the event to launch a community
When hosting an event, there’s one very important thing you must do to have success- tell everybody!
Invite people to social media sites. Spread the word through blogs and websites. Send out emails or make a flyer and put up posters around the area.
Telling more people, will increase interest in your event. More people attending means more money for giveaways or raffles!
Launch a community around the event by creating discussion groups and events related to it. This helps spread awareness of the event as well as connects you with other users who are interested in the same things as you.
Get your marketing materials ready
Now that you have chosen to hold an event, it is time to get your marketing materials in order. This includes all of the things like flyers, posters, and announcements about the event!
You will need to make sure these messages are seen and heard so people can promote their self or find the event online.
Once done, these messages should be printed, distributed, and posted consistently over a few weeks before the event to let everyone know what’s happening.
Tell your friends about the event
Let other people know about the event you are hosting! When planning for an event, one of the most important things is to spread the word.
Publicizing your event can be done through social media sites, flyers, posters, blogs, and talking to others.
By having wider exposure, more people will know about your event which helps with attendance. People that learn about the event may not want to attend, but those who do will definitely appreciate being informed and invited as a guest.
The more people who know about the event, the bigger chance it has of success. Spread word- Vocally!
If there’s anything we learned from this article, it’s that AVA sells tickets so they’re clearly aware of how important marketing events is.
Ask your friends to invite their friends to launch a community
One of the most effective ways to get more people in your event is to ask those already part of your community to spread the word about it.
Invite your colleagues, classmates, and friends to add your event to theirs as an invitation or to mention it at work.
Ask them to tweet, share, and/or talk about the event with their network. Many social networks have tools that can help you track how many people engaged with a content piece (Twitter has its “Claps” feature).
By adding value for others, you’ll eventually be asked back by other members of the community they’re part of. Find out who would be interested in your event and reach out to them!
Eventbrite helps you do this automatically – we connect you with all of the people in your community, which makes it easy to find guests and promote your event. You can also use our free version to test out the service before investing in a paid account.
Try to get a good spot at the event
When you are getting ready for an event, there is one of the most important things that can help your event succeed or fail-the venue!
If you don’t have enough space to fit all of the people who want to come to your event, then it will be difficult to achieve your goal of attracting attendees. You will need to find a place with enough room so that everyone has somewhere to sit and enjoy themselves without being crowded.
Try asking around to see if anyone knows of a free or cheap place to hold your event. Sometimes individuals and groups already know about these places and may even be able to use their services before buying equipment and setting up!
Another way to make sure your event has enough space is by trying to hold the event outside or in the evening instead of during the day. More people go out after work so this gives more people a chance to attend your event.
Enforce some rules for the event
Before you start inviting people to your event, make sure that everything is in order! You should check if there are enough tickets if you have permission to use their profile picture or not, and what time frame they will be able to attend the event.
Tell your family about the event to launch a community
When hosting an event, one of the most important things is to have enough decorations and supplies ready. You do not want to be stuck buying something you did not plan on owning because you ran out during the event!
If you are having people come in for the event then there will likely be more than just guests attending. You may also need help setting up or taking down the decorations, so make sure someone has done their homework by doing some research and making copies of anything you will need early.
Planning will save you time as well as money! The same goes for the food. Make sure you have enough for everyone and that it can be easily transported and stored.
Inviting friends, family members, or both? Either way, be prepared for lots of conversations! Having a map or paper list with all the information already makes organizing easy.
Don’t forget to spread the word about the event too, talk to neighbors and share our article on social media.